Faculty Guide to the Library

Articles, book chapters, and other shorter readings should be made available to students enrolled in your courses through Moodle.  Books, audio visual materials, and other materials that can't be shared via Moodle can be placed on reserve in Thomas Library.  More information on placing reserves can be found in the library's Reserve Policies.

During the first two weeks of classes:

• Bring items to the circulation desk at least two weeks before assignments will be made.
• If it is absolutely necessary to put a periodical or reference item on reserve, it needs to be checked out from the reference desk. (We will gladly process a list of books for you, but please allow extra time for this.)

After week two:

• Items are processed for reserves Monday thru Friday, 8 am - 5 pm. Please allow one working day for processing reserve books and three working days for processing reserve articles before assigning reserve materials to a class.

Students are not allowed to deliver material to be placed on reserve. Faculty reserve items will only be accepted from a student if the Reserve Information/Personal Waiver form is completed and sent with the material.

Traditional reserve material such as books and media will be listed in EZRA under "Reserve Lists." Please check your list for accuracy and clarity and let us know if changes need to be made.

Students must have permission from you to take material from your reserve for a time period other than that specified. (A signed, dated note with the specified time the item is to be used is needed-or a personal telephone call.)

Unless other instructions are received, items will be removed from reserve at the end of each term. Personal copies will be returned in campus mail. (Campus mail may be delayed, especially at the end of the school year.)

These suggestions will speed the process by assuring the provision of the necessary information to permit the publisher to respond to copying requests.

1. Request permission before you make the photocopies. The earlier your request is received, the better. If permission is not granted, you will want time to substitute other materials.
2. Direct your request to the publisher's copyrights and permissions department and not to the author. The page containing the copyright notice shows who owns the copyright, the year of publication and the publisher's name. (Include this page with any photocopied material sent to the library to be placed on Reserve.)
3. Request permission whether or not works are in print.
   1. Author's, editor's, translator's full name(s)
   2. Title, edition and volume number of book or journal
   3. Copyright date
   4. ISBN for books or ISSN for magazines/journals
   5. Numbers of the exact pages, figures and illustrations
   6. Both exact chapter(s) and exact page numbers, if you are requesting a chapter or more.
   7. Number of copies to be made (cannot exceed course enrollment)
   8. Whether material will be used alone or combined w/other photocopied materials
   9. How material is to be used--supplementary, handouts in class, etc.
   10. Name of college/university
   11. Course name and number
   12. Semester and year in which material will be used
   13. Instructor's full name
4. Include all of the following information in your request:
5. Provide your complete address and the name of a contact person and telephone number in case there are any questions.

As an alternative to the above, faculty members have the option of using the services of the Copyright Clearance Center to gain permission. This can be accomplished online (http://www.copyright.com) and in a short period of time; however, a fee must normally be paid (usually by the professor or department). Normally, permission may be obtained from the publisher without having to pay for them.